Just having a policy for document retention is no longer enough. To be compliant under the various Acts, a system needs to be adopted and used.
Emails constitute eRecords and form an integral part of every business. Email use will continue to grow in years to come. What an organisation does with email is just as important as any other document, and it needs to be aware of the consequences of actions such as altering and destroying emails.
“S+inbox will help us organise not only our email but information stored in important databases,” said Micheal Govan, Chief Information Officer at Hobsons Bay City Council. “It will help us face the challenges of meeting the rules around governance, information and retention.”
Hobsons Bay City Council purchased the S+inbox from Synergy Plus to ensure the following:
- appropriate documents are kept and retrievable
- an audit trail is maintained
- obligations under any relevant legislation are met
- policy does not breach obligations under the common law in relation to discovery and litigation
- rules of evidence concerning admissibility are met.
The S+inbox Email Archiving Solution is a turn key solution built from IBM software and hardware combined with 21 years of Synergy Plus ‘know how’, to integrate your Council’s archiving policies into the solution. It is a fully scalable enterprise solution onto which other modules can be bolted, such as S+inbox accounts payable compliance solution – in a box, or S+director board meeting recording and retention solution – in a box.
Contact Synergy Plus on 1300 139 308 or log onto www.synergy.com.au for more information.
* Copy supplied by Synergy Plus
