When Yarra Ranges Council decided to improve procurement efficiency, they reviewed and implemented a digital signature PKI electronic system from Secured Signing.
“Timeframes for signatures of Evaluation Reports and Contracts have reduced from 1-2 weeks into a matter of an afternoon,” says Sophie Beers, Procurement Officer, Yarra Ranges Council.
Instead of producing multiple hardcopies of the Conflict of Interest Declarations, Evaluation Reports, Contracts, and various letters of correspondence with suppliers, Secured Signing implemented an easy to use, secure electronic solution that eliminated the paper trail and allows the quick online signing of hundreds of pages by numerous parties with no additional software to purchase or download.
“Cost and time saving is literally immeasurable, and has paved the way for us to move wholly into paperless office.” Ms. Beers said.
“User-based PKI digital signature technology supplies each user with a unique signing key that is accessible only to that user,” explains Mike Eyal, CEO of Secured Signing. “The signed document is then sealed, and any changes made are detectable. In addition, the system instantly produces a report tracking the movement of the document as it is signed by each individual.”
“The move to electronic format was first discussed at the Local Government Sustainability Working Group by Graham Miller at Yarra City Council, and we all recognised the potential environmental benefits of reducing printing volumes.” Ms. Beers explained. “Compliance with Australia’s Electronic Transactions Act 2000, low associated expenses, local presence and customers, a successful trial period, and realisation of additional advantages, have all contributed to Council’s decision to adopt Secured Signing’s digital signature service.”
For more info: www.securedsigning.com/CaseStudies/Pages/Yarra-Ranges.aspx
*Copy supplied by Secured Signing
